Southron Gaard Council Meeting - Tuesday 12th December PRESENT: Peregrine (Roland), Emayn (Karen), Llewellyn (Dave), Kotek (Sam), Bartholomew (Peter), katherine (Vicki), Terese (Meredith), Vitale (Peter), Natasha, Rohesia (Belle), Scott APOLOGIES: Martuccio (Matt), Ginevra (Mary Beth), Veronica (Cat), Rose (Stacey) MEETING OPENED 7:37 LAST MEETINGS MINUTES : Accepted OFFICER REPORTS: SENESCHAL: - Been a quite month since I have been busy with mundane life stuff. - Lots of correspondance with regards to a trailer purchase. - Advertised a whole lot of officer positions (Marshal, A&S, Herald, Quartermaster) - Got an offer from Kotek to be Lists officer. As we don't have a Marshal I have accepted his offer. - Submitted Seneschal Quarterly report. - Correspondance with various SCANZ people over the SG SCANZ rep and voting procedure. - Lots of correspondance (mostly phone calls) with Fridda of the new Canton over various issues. - Correspondance with the Reeve over the position - Contact from Don Duncan from Ansteorra who is visiting NZ over Christmas CHATELAINE: One email responded to. Contact from Jade Stadium requesting a demo. REEVE: Cheque Account $ 2,435.65 FTT Account $ 44.25 Holding Account $11,115.11 As I am now in Ashburton, I have asked Karen to do the deposits for me, as it is hard to get the cash down here to do the depositing. Roland has a cheque to transfer the BA, Yule, and Bal d'Argent monies from holding account to the cheque account, because, as you can see, the holding account is looking rather healthy. HERALD: - Been a quite month since I have been busy with mundane life stuff. - Attended the Yeoman's event and Heralded two courts. - Intend to step down as Herald as I have served my two years. Have advertised the Herald position. - Various correspondance with applicants and the kingdom herald. MARSHAL: No current Baronial Marshal. The position has been advertised, with one applicant so far. CAPTAIN OF ARCHERS: - Weekly archery practices have been continuing. - Quite a few new people attending. CAPTAIN OF RAPIER: - Ed is now an authorised rapier fighter - Bartholomew is now a rapier marshal. - Would like to get two rapier DVD's (Italian and Spanish rapier) for the Baronial Library. Cost for these is $188.70. A&S: No current Baronial A&S officer. The position has been advertised and is accepting applications. CHRONICLER: FTT went out this month. WEBWRIGHT: - CF online bookings seem to be working well and saving work for stewards and attendees. Minor tweaks and improvements done; more planned for next year's form. - Coronation booking form and subsite nearly done, hopefully calendar generator (Lord Daniel) also. - Email lists membership -- now approx 120 people on SG lists, up from 70 or so two years ago. Plus about 30 others on the Dunedin St Kessog and Canton lists, so in total about 150 or so on the three local lists, after eliminating duplicates. - Web traffic was more than double normal traffic in October, continuing into November -- seems to be as a result of the October muster publicity and also links on the City Council's http://www.bethere.org.nz website. CHIRURGEON: Nothing to report. CONSTABLE: No report. QUARTERMASTER: Stuff went to Yeoman's Event. Stuff came back. I am doing an inventory to go with the Stuff when it leaves my house. I would appreciate it if the Stuff could please be gone before the next event which requires it. If there is no new quartermaster, then some other arrangement will need to be made. My apologies about this, but is just isn't practical for me to still have it. B&B: - Attended Yeomen's event (excellent) and Ildhafn's St Catherine's Fair (ditto) along with Winds of Waitaha, seamsters, singing and Stuff Night. - Corresponded with Fridda in Dunedin concerning new Canton name and activities. - Corresponded with Seneschal re: officer changeovers etc. - Picked up new boffer-basket hilts from Dieter in time for Yeoman's event and made two more super-boffer swords. Still awaiting set of Baronial loaner legs/knees and another boffer helm from Fulk, who's had little free time this quarter. - Bartholomew has authorised as a Rapier Marshal so can assist in rapier tourneys from now on. We wish to encourage more marshals-at- large in the Barony -- you do *not* have to be a fighter in a given form to be able to help a great deal with armour-inspections and field-marshalling etc. - Organising some rattan/mesh supplies for CF visitors and newly-equipping combatants. - Organised display stand production for SG and Ildhafn. EVENT REPORTS: YEOMANS FETE: - Event went well, despite the odd patch of bad weather. - Lots of archery was shot in a range of different styles and competitions. - Lots of newcomers attended the event and all seemed to enjoy themselves. - Much thanks to James for cooking the feast and Emayn for doing the rest of the cooking. - Bit of confusion with who pays adults and who pays childrens fees. Event website was quite vague. - The account records for the event are incomplete (due to several factors), however the event made roughly $250. CHRISTMAS REVEL: This Sunday, 1-4pm, Mona Vale back lawn. CANTERBURY FAIRE 2007: - 150 bookings so far. - $7500 in, $7400 owing. - Feast bookings closed. - 16 Australians - 60 bunk requests - rooms to be assigned. - Need a person to organise t-shirt. - Tents may be over subscribed. CORONATION 2007: - Approval gained for professional/period firework display at Arts Centre venue, have started fund-raising for that since it is external to event budget. - Final costings for sweatshirts and other mementos are in process. - Online booking form nearly done, will do public test when supporting site content is completed later this month. - Started on memorial hangings and Kingdom map, working with Anabilia on frontal prep. JANUARY MUSTER: Possibility of doing a small (non-public) muster in January to get people authorised, gear check etc for CF. Decided to just do these things at the regular scheduled activities (fighters and archery practice), as most people are pretty busy before CF. BARONIAL ANNIVERSARY 2007: Need to start advertising for bids. GENERAL BUSINESS: BARONIAL TRAILER PROPOSAL: - Have made several attempts to obtain the right trailer at the right price up and down the country, with loads of cooperation from helpers locally and in other groups, with various limited success so far - either outbid, or found to be unsuitable upon closer inspection. - However, just found a full sized trailer in New Plymouth. It has been inspected by a mechanic (Yngvildr's father) and is in good condition. It has been purchased for $1280 which is well below the budget. Have organised for transport to Hamilton, and then on to Wellington, but still have to organise ferry crossing and South Island transport. - Vote of thanks to Rhys Jones, Warren and Terese Nuttall, Mr Randell, Lord Baxton from Cluain, Minas from Ildhafn and Lady Bethany, who've all gone out of their way to try and assist with purchases. Will update at Council. SIGNATORIES/FC MEMBERSHIP: Need a third signatory for the account. Vitale has offered if he becomes Marshal. TERM DEPOSIT: Nothing has happened on this since last month. JADE STADIUM PROPOSAL: - Terese was contacted by a PR lady from Jade Stadium. They are interested in us doing a performance/demo for home games. She mentioned things like "people with long trumpets". - Need to find out more information about what exactly they want. Katherine has offered to get in contact with them. - General thoughts seem to be that we are wary of trying to do a demo, as we would have trouble making a few of us look good in stadium of 20 000 people. A bad demo could be worse than no demo at all as far as public awareness of the SCA is concerned. CROWN TOURNEY SPONSORSHIP: Master Blayney has been proposing an idea that people help sponsor and support entrants to crown tourney. katherine has proposed if the Barony and the Crescent Isles should help support Crescentians who fight in Crown Tourney. This could be anything from logistical and 'in game' support to financial support should they win Crown. The idea is to encourage people to enter Crown and know that they will have people helping and supporting them. Ideas like running an event to fundraise for the Crown, for example. BRASS RUBBING: Terese has a brass rubbing that the Barony owns. The original idea was to raffle/auction it for fundraising. She has had it for some years now and would like it gone. Bartholomew has offered to take hold of it and use it to fundraise for the Coronation fireworks. RAPIER DVDs Two rapier DVDs (Spanish and Italian rapier) to be purchased for the Baronial Library. Cost, including shipping, will be about $200. All present in favour of purchasing. Captain of Rapier to organise purchase. MEETING CLOSED 8:36PM.