Southron Gaard Council Meeting - Tuesday 14th November PRESENT: Peregrine (Roland), Emayn (Karen), Veronica (Cat), Kotek (Sam), Bartholomew (Peter), katherine (Vicki), William (Al), Rose (Stacey), Dafyd, James, Martuccio (Mat), Emilio (Ed), Terese (Meredith) APOLOGIES: Thorald, Fraser MEETING OPENED 7.31pm LAST MEETINGS MINTUTES : Accepted OFFICER REPORTS: SENESCHAL: - Organised a display table and attendees for the Leeston A&P show. Was a good turnout. - Spoke to organiser of the Rakaia historical society about taking part in their parade. They will give us more warning next year. Correspondence with: - Bartholomew, SCANZ and Kingdom Seneschal regarding membership applications. - New St Kessog Seneschal regarding contact details and setting her up as a Seneschal on the Kingdom database. - Fridda regarding the new Canton - Chatelaine regarding a newcomers night. - Trailer committee regarding SG trailer - Financial committee regarding an SG/SCA large display poster - Financial committee about setting up a term deposit CHATELAINE: Attended the October muster. Gave out about thirty brochures. Had contact from Sally from Leeston, Kaz and Sven and Kath. There was a level of interest in a newcomer's evening Ran this on 7-11-06 at church hall. In attendance wereVitale, Matilde (thanks to both of them!) and Sally, her husband and their two boys (aged 14 and 9), Kath and her two eldest boys (aged 10 and 8) and Kaz and his friend. Sally and family have booked for the siege event (have given me a cheque, to give to Roland). Some interest from the others but all have prior commitments this weekend. Will follow up on newcomer's night with invitations to Stuff night. Will give all these people details of Xmas revel along with encouragement to attend as ideal event for new people as easy. Will not be attending the Yeomen's event as have prior committment. I believe a number of new people will be in attendance. Small chance I may come out on Sunday but as always with Rimu Park transport is a major obstacle. I know the established members of the barony will make an effort to be friendly and approachable as always. REEVE: Cheque Account $2201.65 FTT Account $ 44.25 Holding Account $6885.10 Most of the money in this month is from CF with a 4 transactions coming in for the Fete. Money out for Bal d'Argent and reimbursement to me for the new Reeve's Folder. Looked into investments, This to be discussed later in meeting. Other than that, Quiet month. HERALD: - Correspondence with Eleyne of Ildhafn regarding Baronial ceremonies - Consultation with someone over design of arms - Attended the October muster and heralded the court and tourney. - Chatted to several people about what is involved in being a herald. - Minor typo fix to the SG online OP - Correspondence with the An Tir Kingdom Herald regarding an inquiry. - Sent Quarterly report to Kingdom Herald. MARSHAL: Resigned, as moving to Darton. CAPTAIN OF ARCHERS: - Sorted through a lot of the archery stuff, threw out rubbish etc. - Made three new targets which are now being used. - Correspondence with the NZAP folk, they now link to the SCA under the 'traditional archery' section. - Spoke to the Principal of Middleton Grange school about using their fields for weekly archery practice (as they are sheltered, not a thoroughfare, and unused on a Sunday). However the school has a policy against fields being used on a Sunday. - Sent quarterly report to Kingdom Captain of Archers CAPTAIN OF RAPIER: Had a gorget workshop. Rapier is going well. A&S: This is my final report as A&S Officer. I am resigning effective immediately due to our move to Wellington. The capable and talented Lady Emayne will be acting as deputy A&S officer until such time as nominations can be made and a permanent replacement made. Report from the Deputy to the Library: "There have been monthly Library open days, with archery and out-of-town visitor days being the most successful. I am led to believe the Complete Anachronists have been ordered, and propose the Barony subscribes to Cockatrice" for the Library, as there has been interest in a communal copy." Thank you all for giving me the opportunity to serve. CHRONICLER: FTT delayed slightly due to personal issues, for which I apologise. Another big edition this month, and yet another calendar experiment in play. WEBWRIGHT: - Trialled new calendar format possibilities; now creating generation software for both web calendar and FTT one, and working with Lord Daniel on a final online format. - Much work on Otago proto-canton site for their PR and launch activities, http://otago.sca.org.nz - No longer Marshallate webwright, still acting Kingdom Webminister (don't tell anyone all the photos on the new SCAA home page are from Southron Gaard!) - Coronation booking website next CHIRURGEON: Nothing to report. CONSTABLE: Nothing to report. QUARTERMASTER: - Attended October Muster in order to collect the Marshall's gear, kindly dropped off there by Sir Bastian. Marshall gear (Marshall poles & list field) now living with the Quartermaster's inventory again. Thanks to Peregrine and Emayne for assistance with packing up and loading the equipment. - Some of the Marshall's poles could do with some refurbishment, if someone wanted to undertake that. - Received 20 medium sized platters from katherine and Bartholemew, as discussed previously. These are a good in-between size, and significantly less heavy than our others. - Received request for cooking etc paraphernalia for the Yeomen's Event. Will be arranging drop off of that this week. - Still looking for a replacement. B&B: - Attended singing, seamsters, Fighters Practice, Stuff Night - A&P show and Muster both very worthwhile, plenty of public attention and publicity, some newcomers already appearing at FP etc. as a result - After getting a flyer advertising roll-up display stands at an excellent price, organised one each for SG and Ildhafn before offer deadline expired -- artwork done and approved, now in production - Got coronets valued (amount probably best not minuted) - Went to Ynys Fawr Crown and Stormhold monthly bash, took CF promotional flyers, more news on our return EVENT REPORTS: OCTOBER MUSTER: Good event. Lots of people attended, including many members of the public. James is repairing a boffer sword and great helm. A&P SHOW: - A large number of volunteers helped out: Vitale, Tycho, Angus, Elizabetta, Christian, Isabel Marie, Bartholomew, Katherine, Richard, Sinech, Kotek, Steve and John Brorens, Brownwyn and her kids, Peregrine and Emayn. - Extra thanks to Vitale for supplying most of the display stand stuff, and to Brownywn and her kids for providing horses and other livestock. - Quite a few interested people attended the October muster the following weekend as a direct result of the show. - Our position was sub-optimal, next year we will go for a tent/pavilion along the main row of displays. JULY CORONATION 2007: Held another planning meeting, many transport/logistic issues firming up nicely, also hall decoration and music plans; working through resulting documentation and plan tweaks. YEOMANS FETE: Event organisation progressing. Technical communication issues between stewards have hindered the organisation somewhat. Looks to be low key event with lots of newcomers. CHRISTMAS REVEL: Terese has offered to run the Christmas revel if no one else wishes to. Site suggestion would be the back lawn at Mona Vale. This is a lovely area and people could stroll on the riverbank or through the rose gardens. Suggested date is Sunday December 17th. Suggested format is bring your own picnic. Gift exchange for those who wish to participate. Specific invtation to the singing group to come along and help us make merry. Would also like people to bring games like petanque. Cost - gold coin donation or a can of food for a food bank (per attendee). Any money donated to be spent on food for charity, suggested charity is Salvation Army. GENERAL BUSINESS: SCANZ INSURANCE UPDATE: We now have valuations for the Coronets. These will be sent to SCANZ for insurance purposes. COCKATRICE SUBSCRIPTION: All present voted in favour for the Barony to get a Cockatrice subscription for the Baronial Library. This will cost $38.50 annually. TRAILER PROPOSAL: - The trailer investigation committee (Bartholomew, Roheisa, Peregrine, Vitale) submitted a lengthy trailer proposal discussing trailer options. The review group considered the main uses for a Baronial trailer, the kinds of trailers available, their new and second-hand prices, important purchase issues and running costs. The main purpose is the capacity to store and transport at least standard "outdoor" event gear including Baronial pavilion, poles and standards, thrones, list-field and marshalling gear; additional capacity desirable. Suggested that a realistic budget would be between $1,500 and $2,000, at the higher end if an 8x4 is preferred. - All present agreed that the Barony should be looking at an 8'x4' covered trailer. - All present agreed that the trailer committee be given authorisation to look for, inspect and purchase an 8'x4' trailer up to $2000. - If no suitable trailer can be found in the next month or two, we will consider changing the budget. TERM DEPOSIT: Financial committee has been investigating a term deposit: - Invest $5K in a term deposit for the minimum period that provides an "ok" rate -- probably 100- 150 days. - Set to automatically roll over (i.e. reinvest for the same period) at expiry unless otherwise instructed - Set to pay interest into the main account (that way, your TDP stays at 5K, a known quantity) If the money is ever urgently needed for something, it can be pulled out of the TDP at any time, all we lose is the interest for that period. All in favour of letting the financial committee handle the details and authorise the deposit. CANTON UPDATE: There is a proto Canton forming in Dunedin alongside the College of St Kessog to cater for non-students interested in the SCA. The seneschal is Fridda (Vivian). They have been advertising and held a public picnic where around 70 people attended. All present agreed to send a $100 seed fund to the canton to help with initial starting costs. MEETING CLOSED 8:17PM.