Southron Gaard Council Meeting- Tuesday 11 July 2006 PRESENT: Roland (Peregrine), Melissa (Catalina), Gavin, Meredith (Terese), William(Thorald), Cat (Veronica), Matt (Martuccio), Beth (Ginevra). APOLOGIES: Peter (Bartholemew), Vicki (Katherine) David (David), Stacey (Rose), Al (William) MEETING OPENED: 7.30 LAST MEETINGS MINUTES: Accepted OFFICER REPORTS: SENESCHAL: Various correspondence with Bartholomew over loaner armour and gear. Discussions with Llewellyn about Cf stewardship. Organised our attendance at the Arms and Militaria show coming up this weekend. Correspondence with ex-Baronial member looking for people's contact details. Advertised the Baronial Marshall position, have one response so far. Received updated quote from Boys Brigade about CF site fees for next year. Received a report from St Kessog on their latest developments. HERALD: Send off Augemtation of arms submission, as well as one personal submission. Was unable to attend the Yule event, however William de Wyk kindly heralded for me. One update to the SG OP as a result of awards at yule. A&S: There is no organized A&S class this month but please bring your projects along to MSE next Tuesday. Thank you to Heather for her tutorial on inkle loom weaving. Another gathering will be held soon to work on the inkle loom fringe for the baronial tabard project. Information will be posted on the email lists as soon as I have the info to pass on. NON-OFFICER RELATED: Mistress Eleanora and I are planning a Southron Gaard Winter Weekend event, tentatively scheduled for the first weekend in August of 2007. This will be a low-key, no court event where everyone can let their hair down and relax after Coronation in July. We will bring a proper proposal to council next month. CHRONICLER: Chronicler report for July Meeting - due to circumstances beyond my control FTT has not gone out yet for July but will go out this week WEBWRIGHT: Usual updates, still attempting to complete the officer job descriptions; would greatly appreciate contributions from those officers not currently represented therein: http://sg.sca.org.nz/docs/OfficerDescriptions.doc The St Kessog webwright is keeping busy! QUARTERMASTER: ARCHERY CAPTAIN 1. Climatic conditions have curtailed practices this past month, with weather and poor drainage at our practice site forcing cancellations and shortened practices. We were unable to hold an IKAC round as scheduled due to treacherous underfoot conditions. I am hopeful of holding one in late July. Still, we have a continuing attendance of 4-5 keen and hardy archers at practice, and 2 new archers have turned up in the last month keen to try their hand at it. 2. It appears the Baronial crossbow is repairable, and with little expense to the Baronial coffers. Sir Vitale has kindly volunteered to attempt this with a prod kindly donated by THL Duncan. Will be coordinating this after I return from Coronation. 3. Have not yet placed the order for the Baronial arrows approved at the last Coronation, as I'm hopeful the council will also approve the purchase of a fletching jig from the same supplier (hopefully at this meeting). I have at least one volunteer (Lady Emayne) offering to help assemble the arrows, and there's a proposal floating around that we do a "fletching night" at Baronial Stuff night sometime in the next month or two (probably August). B&B: Attended: Yule, Stuff/Regalia night, singing, seamsters Correspondence: Yule, Midwinter Coronation 06 and 07, CF 06, St Kessog, Baron Hrolf, formerly of Ynys Fawr, visitor from Perth DEMO REQUESTS: None EVENT REPORTS: YULE- Went Well, made $100 ARMS AND MILITARIA SHOW -all organized for this weekend JULY CORONATION:- It's official, we won the bid for July 7 and 8 next year. The full complement of the Peerless Kitchen have already volunteered to cook the Feast, and we will be assembling a team for the entire event starting with a planning meeting on July 25, viz: Tuesday July 25, 7:30pm: Join the stewarding team preparing to host Southron Gaard's first-ever Kingdom Event: Midwinter Coronation, July 2007. Volunteers are sought for everything ranging from guest wrangling and transport to hall decoration, entertainments, tourney organising, day stewarding, ... If you're keen to learn more about the event, and to help, come along! Venue: The Hermitage (the B&B's residence). Bribes will be provided... Email Bartholomew for more info. NB: As this is a Seamsters night, by all means bring your sewing too! We're also soliciting ideas or volunteers for informal pre- and post- event activities for the Friday and Sunday nights. CF 07:-David (Llewelyn) Will do it, he seems to have it under control. Dates will be from Thursday 1st to Tuesday 6th of February WINTER 07 - Melissa(Catalina) and Simone (Eleanora) are putting together a proposal for a garbed weekend after Crown so we can de-stress GENERAL BUSINESS Baronial Archery gear proposal- 2 longbows (2 x $160 = $320) 1 fletching jig ($155) 1 metal detector ($97) It was agreed to buy 24 arrows and a bow. Baronial Tablecloth proposal - Meredith (Terese) The Baronial tablecloths are in a disgusting state Some are double bedsheets and due to the stupid shape they take 45 minutes each to iron. A lot of them are hemmed (inexplicably ) in navy thread, many are worn too thin to protect the table, and they are stained and gross Candle wax still seems to be a major problem and it looks like I will be devoting 3 - 5 hours dewaxing the table cloths this weekend and it has also meant I can't tumble dry them for fear of gumming up our drier I would like to propose the following for coronation: 1. That the barony purchase some heavy duty cotton fabric for at least 15 table cloths (rough costings will be supplied at council) 2. That this purchase be made by Septmber 1st in order to allow sufficient time to make them 3. That I co-ordinate the making of said tablecloths - ie the hemming (preferably by hand) and marking with the legend "Semper Guardant" at each end of the tablecloths (in polyester thread that can handle the rigours of chlorine bleach) 4. That a STRICT policy re candle use be put in place as I saw people whose candles were literally pouring wax onto the cloths at Yule and by then it was too late. This policy may include paper rondels or some such being mandated $250 approved for supplies. Officer reporting Policy. It was agreed that all officer reports should be sent to the Seneschal no later then the second Tuesday of the Month, to enable them to be read at Council that night. It was also agreed that a copy should be sent to Beth (Ginevra), who is the current minute taker, by the same time, so that the minutes can be typed up more easily. Meeting closed: 8.22 pm.