Southron Gaard Council Meeting – Tuesday 10th June 2008 PRESENT: Dauid (David), Bartholemew (Peter), Darius, Vitale (Peter), Bjorn (Nigel), Sybilla (Hera), Antonia (Colleen), Ginevra (Beth), Taddea (Meredith), Amalie (Amy), Thordis (Sonia), Callum (Bob), Eleanor (Sargia), katherine (Vicki) APOLOGIES: Iulianna (Jennifer), Oswyn (Carl), Isabel-Maria (Miriam), Melisande (Anne-Marie), Raife, Thorald (Bill), Martuccio (Matt). MEETING OPENED: 7.40 pm LAST MEETING’S MINUTES : Accepted with the addition of an apology from Ginevra. OFFICER REPORTS: SENESCHAL: Correspondence Finance committee and Thorald regards November Crown bid. Reeve regards Change of signatory on Baronial accounts. Chirurgeon regards possible office changeover later this year. B&B regards various miscellaneous baronial business. Kingdom Seneschal regards Quarterly report, and November Crown bid. Other Assisted the Reeve with account formalities. In process of sorting out those old CF t-shirts… Its been a busy month mundanely, alas. Should have more time in coming months to tidy up some of the minor things slipping through the cracks CHATELAINE: Its been a very quiet month. Word from Katherine that the father and son combo who have been attending the open nights since Armageddon are keen to become more involved. They've been encouraged to attend Yule and given my contacts if they need anything in the way of garb or feast gear or other info etc. REEVE: Clearing account $3,916.28 Ftt $ 44.25 Current Account $5,130.36 Castelburn $866.95 Correspondence: Dauid: re Changing or signatures - resulted in us going to bank and doing relevant paperwork. Bartholomew: Re castleburn, and reporting Thorald: Account details for internet access Aelred: Re Castleburn reporting Bartholomew - Castleburn and reporting. Also investigating high interest savings accounts and term deposit options Note for records and interested parties. A Change of Signatory for the baronial accounts is to be enacted: William Dabbs is to be removed, and replaced by Mary Elizabeth Kent. Change approved by Council. HERALD: Have done, well, nothing this month except write off about a member of the populace wanting in on the Caidan scroll thing. Have left my volunteers hanging. MARSHAL: Had some practices, even after snow. Practicing with great weapons. Looking into options for a Tournament results wiki (Not just big or heavy Tournaments). Nobody got hurt. CAPTAIN OF ARCHERS: Not a lot to report this month. A couple of practices happened, weather has not been kind. Still sourcing bow prices but looks like Callum’s bow type is a winner. At just over $200 a piece but locally aimtru is only $25 to $35 dearer CAPTAIN OF RAPIER: Hi all not much to report on this month, I’m off to Dunedin for their Cockatrice Convivium mainly to see were they are at with their rapier etc. Other than that still training on Sundays 12 noon and although I don't make it to Tuesdays (due to work) I believe Ed and Ross still train at the hall. CHRONICLER: FTT uploaded to Baronial Webpage 3 June 2008 (by webwright) and email notification sent to SG, Castelburn and St Kessog e-lists as well as Kingdom Chronicler on 9 June 2008. Apologies for delay. Correspondence with: • B&B, Dauid, Ginevra & others regarding items for publication & corrections Other Business: • Looking for articles and art work for FTT • Please get submissions in by the published deadline • Deadline for the July issue: 4pm, Friday 20th June 2008 • EARLY DEADLINE FOR AUGUST ISSUE: 4pm, Friday 11th July 2008 WEBWRIGHT: I have been trying to keep up with basic maintenance this month. CHIRURGEON: Have started looking for a replacement – an advertisement has been placed with the Chronicler. Warrant coming due in November. CONSTABLE: A short report from the baronial constable to say nothing new to report. QUARTERMASTER: Nothing to report. B&B: * Attended several Open Nights, fighters practice, singing * Completed an "In-game name for Australia/NZ" process with other Baronages. Further action on this now depends on the Crown. * Correspondence with: - Thorald, FC and Their Majesties re: Nov Crown 09 bid - FC re: catering auction June 14 - Ignatius re: Cockatrice - Sybilla and Tycho re: Yule Tourney - Their Majesties and other Baronages after Their Majesties sought feedback on the concept of regional seneschals - Roheisa re: CF site allocation map * Roheisa has completed an excellent provisional CF site map, showing all significant facilities and footpaths and highlighting areas pre-allocated for "traditional" campsites. We will publicise this via SGAnnounce and a final version will be used as reference for the CF 2009 booking form. EVENT REPORTS/UPDATES: CF 2008 REPORT Financial report per previously supplied to Thorald, plus food fund monies given to Ginevra tonight. SEPTEMBER COLLEGIUM AND BALL UPDATE: Sat 6 September Collegium, 10am -5pm, organised by Mathilda (Garb optional) Ball/Supper, 7pm till well before midnight (Taddea cooking supper) Using Bishopdale Community Centre - being very careful about booking. Suggestion: See if library below can be used for library oriented session. Prices: $10 collegium $10 Ball/ Supper $16 both Break even 30 people YULE May need more kitchen help. Otherwise Fine. CROWN TOURNEY (November 2009?) FC approved budget, Dauid to email Kingdom Seneschal as soon as he gets a chance. ST CRISPINS EQUESTRIAN EVENT 25 October 11am till 4pm 26 October Equestrian/Rapier/Archery/Tavern Revel, stewarded by Mistress Roheisa and helpers. Full fee $35 Adult – Fully catered - Elizabethan Fete, Brunch, Brewing competition APPROVED GENERAL BUSINESS: CASTELBURN REPORT Dear Council, This month we held a couple of general activities nights (music, dancing, rapier and Cockatrice prep) as well as an extra Castelburn dance practice, and a joint dance session with St Kessog. We hope to have more joint practices with the College in future. Individual members have been meeting informally to make banners, prepare music, plan menus and organise events for Cockatrice. Alistair has also carried out some improvements to the website. Many thanks from Castelburn to the lowlanders who have booked for Cockatrice- your support is greatly appreciated. Regards, Ignatius TOUR D’OR MEDALLIONS Isabel Maria has small design suggestion (Emailed to Dauid). Council voted to allow her licence to vary as required so long as result is substantially in accordance with the blazon. STUFF NIGHT No theme next week – a general project night. ARCHERY EQUIPMENT PROPOSAL: 3 options quoted, and best options discussed =E2=80=93 council approved pur= chase of 2 right hand recurve bows, 1x25 lb, 1x30 lb (combat legal) from NZAP at $195 ea. Council discussed and rejected idea of a user donation each time bows are used. CATERING AUCTION: It was noted that an upcoming auction of catering equipment could allow the= barony to accumulate some kitchen gear for feast cooks to use, meaning we wouldn't have to keep borrowing cooking equipment from e.g. the Peerless kitchen. The CF site is good for kitchen gear, most others very poor/dubious. We could use: Pots , 20l (Bigger is awkward to handle) Roasting pans (Can use disposable foil ones) Wooden Spoons Ladles Spatulas Big Electric Frypan Spice Grinder Steel Bowls Colander After discussion, council decided to allocate $500 for Dauid and Sybilla to go and bid with. Council is to be advised next meeting of what is purchased and for how much. INSURANCE: SCANZ are putting together a proposal to organise a pooled insurance policy for major items of equipment held by all New Zealand groups. This would include expensive items (like coronets), and hard-to-replace things that are nonetheless essential, and would have to be replaced quickly if lost/destroyed/stolen. Council decided that, in drawing up the list of items to be included, full replacement value, including cost of labour for handmade items, was to be quoted in valuations. MEETING CLOSED: 8.43 pm