Minutes of the Southron Gaard Council Meeting 10 June 2003 Present : Vitale, Arabela, Geoffrey, Simone, Nick, Duncan, Brendon, Bob, Richard, Donna, Jenni, Madelein, Angus, Josie, Rob and Dave. Apologies : Gryphon (arrived Late), William, Sinech and Rowena. Meeting opened 7:30pm Minutes changed to show that both William and Gryphon attended previous month and then accepted. Baron & Baroness Ordered chain for Ildhafn. Caid Awards also late will follow up asap. Liasing with stewarts and TRM for the enent: Josie had email re peer meeting moved to Sunday. Gifts need more money. Baronial poll accepted and remaining in. Seneschal Sent official letter to boys brigade asking for C.F cheap price, will be getting the pre-price rise price. Dis cussion about seneschals meeting at Bloth, can't be there will send B&B instead. Sent date for St Judes (if goes ahead) to Ildhafn, so as to avoid clash with St.Caths. Discusison with Lochac Seneschal about who exactly should be polled on a confidence poll, as corpora is not precise on this topic. Updated CINCH listing, Arabella is now primary contact, myself secondary. Sent out request that web-minister applicants prepare a brief sample webpage of what they plan to put on the baronial web-page. Discussion about validity of Australian/Lochac waiver on authorization form. Passed on event notice for UCMRS, passed them a Royal Event notice in return. Informed CP about removing NZ groups from Regnum. Paid for Ildhafn fealty chains with my PayPal account - Was $67US at $0.58 exchange rate, this is $115NZ. Got A&S quarterly report. Calirified situation with insurance of Nzers buying Australian memberships. This is handled via $3 stepend to US. Sent mintues and column. Chirugeon Rob has yet to start. Officer changeover at next event. Chatelaine Approached about doing a story on us. Phone call from Fred? (cinch) interested, may show up at fighter practice. Herald Sorting O.P. will bring to R.P. event to confirm and send to Caid as final List and to Lochac. Outstanding scrolls remain Caid's responsibility. A&S Nothing to report Constable Nothing to report Marshal Is empty. Need to fill, can be anyone: not necessarily a marshal. Lists Nothing to report Exchequer Balances Cheque $6195.82 plus $13 to be banked, FTT $86.87, 914.50 in $700.10 out. Do not need to pay non-resident withholding tax. We have been de-registered and a note added to our file by Gaynor in Dunedin. Lochac can accept travel fund money in NZ dollars. Travel fund is capped at $2000 AU. If it hasn't been increased for NZ we should suggest it is. Maybe keep the money here and use it when we need it. Seneschal to look into what other outlying groups do. Quartermaster Looking for list tree. Chronicler Absent, quiet month, in folia, raed, clarion and taloner tales. Out June FTT. Childrens Liaising about boffer tourney. Events Canterbury Faire New budget: budget discussed would like to see budget for low attendence. What's the break even point? Book of Genesis No further report Return of Columbus Approx so far 60 including children. Feast budget spent $197.05 + 28.90. Expecting in $420 in. About $65 left to spend on feast and queens tea. Event Proposal for 12th night 1-4 Jan 2004 - full details next meeting. General Business Incorporation - Much discussion about insurance and what it might cost. Swordmaker coming to the event. Buy a tent - have invoiced group for demo. When money arrives will spend it. Will cost about $1600 + poles 12x12x20 panther with round ends in red. Probably don't need sod cloth, square dags. From Sheridan 20% off or Maggie also gets 20% off. Award badges - sending art work and will get quote. Meeting closed 9.00pm